Rental Policies and Procedures
Bar
- The Lessee must adhere to all Manitoba Liquor Laws. Any breach of these rules will result in immediate termination of the rental agreement. The Lessee and all guests must vacate the premises immediately. Full rental fees will still apply.
- Bottles of pop (PEPSI Co. Products) will be provided and is mandatory for all functions at the expense of the Lessee. Lessee is charged for all open bottles. Available 2 litre bottles includes Pepsi, Diet Pepsi, 7-UP , Ginger Ale, Tonic Water and Club Soda.
- Orange juice, Clamato Juice, etc. are the responsibility of the Lessee.
- Ice and plastic glasses are available to purchase by the Lessee.
- Homemade beer and wine are not permitted in the hall.
- Licensed bartenders are mandatory for all functions involving liquor. A minimum of two bartenders is required for functions with 150-299 patrons, over 300 patrons would require three bartenders. The Centre will coordinate bartenders for the Lessee. Bartenders ae to be paid in cash by the Lessee at the close of function or end of the bartenders shift.
- The portable bar is available for use only with a licensed bartender that has been trained on the operations of the portable bar.
- It is the Lessee's responsibility to check age identification of all guests at all liquor related functions.
- Photo identification is required for all guests where liquor is being served.
- Wristbands are to be provided by the Lessee to guests in liquor related functions with the exception of weddings and private functions. Wristbands must be worn by anyone who wants to purchase liquor. Guests not wearing a wristband will not be served alcohol. Wristbands can be purchased from the Centre.
- Minors are not permitted to drink liquor of any kind. Manitoba Liquor Control Commission and the Lac du Bonnet Community Centre enforce this law.
- Manitoba Liquor Laws state that No patron can be in possession of more than two containers of liquor, whether they are full or partially full, at any one time. (The maximum serving of spirits, wine, beer, cider or coolers per person at any one time is: 3oz of spirits, 17.6oz of wine, 26.4oz of beer, cider or coolers.)
- It is the Lessee's responsibility to advise bartenders of colorr of wristbands and color of liquor tickets.
- Liquor is to remain in the area(s) rented only. Bartender supervisor is authorized to check if liquor is being taken out of the hall.
- Bottled beer must be poured into plastic cups by the bartenders. Beer cans do not have to be poured, but must be opened and empty can must be picked up regularly by Lessee using the garbage can on wheels.
Damage
- A damage deposit is required for all liquor related bookings and must be received 14 days prior to rental date.
- The Lessee is required to do a walk through of the facility with a Centre representative both before and after the function to assess damages A hall rental Damage Report will be completed with the Lessee by the Head Bartender/Centre Representative at the end of the function. If damage has occurred, an estimate will be completed by the Centre with results communicated to the Lessee. Damage expenses are the responsibility of the Lessee. Payment is due upon receipt of the invoice.
Security
- Security is necessary for all events that involve liquor with the exception of weddings or private functions where security is optional.
- Security is an additional cost/expense to the Lessee. The Centre will hire security services and bill the Lessee for actual costs, Liquor & Gaming Authority License states ALL occasional permits that there is 1 security guard per 75 patrons.
- Security is there to assist the Lessee in checking underage patrons, to patrol for underage drinking and passing of alcoholic drinks, sneaking of liquor into event, and to help prevent arguments or fights (verbal or physical).
Expulsions
- Anyone caught fighting, creating a disturbance or doing willfull damage in the Lac du Bonnet Community Centre will be evicted immediately.
Smoking
- The Non-Smokers Protection Act which took effect October 1, 2004 prohibits smoking in enclosed places. It is the Lessee's responsibility to ensure their guests refrain from smoking anywhere inside the centre during a rental event
Set up
- The Lessee is responsible for setting up their own tables and chairs unless alternate arrangements are negotiated with the Centre.
- Set up is usually done early on the rental date. If you want to ensure a pre-day set up time you must book the hall at the pre-setup rate. (See rental rates.)
Decorations
- Confetti is not permitted
- Decorations to be installed must be pre-approved by a Centre Director or staff member.
- Painters tape only may be used for hanging decorations/signage.
- Hay bales are not permitted due to fire hazard.
Candles
- All candles (tealights included) must have fireproof protection underneath the candle i.e. glass or ceramic to prevent damage to table tops.
Silent Auction
- For silent auction/raffles where liquor is a prize. the bottle can be displayed inside the facility. The bottle themselves CAN NOT be opened and/or consumed at the function as per the Liquor & Gaming Authority Rules.
Catering
- The Community Centre has a kitchen licensed by the Health Department. At functions where the food is sold or is part of the cost of the ticket, all foods MUST BE prepared and cooked in a licensed kitchen. Food CANNOT be cooked in a person's home.
Cleanup
- Tables are to be wiped and left out. Spills on the chairs should be wiped and then chairs should be stacked in piles of 10 next to the tables. Please do not drag chairs.
- It is the Lessee's responsibility to ensure table cleanup is continued throughout the event including removal of glasses, paper plates, garbage, etc. Garbage cans are to be provided by the Centre. Do not drag garbage cans across the floor, please carry. All garabage is to be placed in bags supplied by the Centre and placed outside the Lions Hall (large) west exit and placed inside the blue metal refuse container.
- Recyclables (cardboard, glass, plastic) are to be deposited in the wooden recycle bin located next to the blue metal refuse container. Please break cardboard boxes down.
- At the end of the function, garbage must be swept off of the floor and all spills should be mopped. All garbage bags are to be put in the refuse bin outside large hall on the west side.
- Excess liquor to be dumped into pails provided and appropriately disposed of by individuals 18 years of age or older
- Lessee is responsible to clean up spills on the floor and including the washroom. A mop and pail will be provided and must be emptied in the janitors closet. It is the Lessee's (not the bartender's) responsibility to clean up after a patron has been ill.
- All Lessee's decorations must be removed at end of function.
- Open and unused liquor is to be removed from the Centre at the end of the function. Empty beer bottles may be picked up on the next day if access to the Centre was arranged prior to the start of the event.
- All personal property belonging to the Lessee should be removed from the facility at the end of the function.
- Kitchen supplies, appliances, counters, sinks, etc. used by the Lessee must be cleaned by the end of the function. It is the Lessee's responsibility to ensure that the hall has been cleaned as specified above. if areas are not cleaned as specified, the Lessee will be charged for cleaning services at the table/chair set-up/clean-up rate.
- Centre clean up services are available and can be arranged for prior to your rental. The cleanup service entails wiping and stacking of chairs; wiping tables; sweeping and washing of floors due to spillage and removal of garbage. It remains the Lessee's responsibility to remove liquor from tables and building when using their own liquor permit.
